There is no graduation ceremony without guests. Primarily, you are expecting graduating students, their guests and your own guests. Depending on the venue and the number of students, teachers and other institutional guests, will impact on how many guests can be invited per student. Like any other event a graduation ceremony needs to be well planned, detailed and coordinated. The first step is therefore to define the project and thus establish the structure within which you will organise it. a) Identify the organising team Because a little early decision making can go a long way. Especially when it comes to post-commencement gatherings.

If you are able to keep to a timely schedule, you’ll find your party prep to go much more smoothly. This will enable you to enjoy the party as much as you can. How To Throw A Graduation Party Guidelines All of these decisions will help guide the rest of the choices you will have to make when organising your graduation ceremony. c) Setting the date and venue for the ceremony Use signs to designate tables and spaces for specific purposes, such as a dessert table or gift table.This basic element of event planning is often feared as a burden, but it is the budget that will allow you to prioritise the various expenses and to make informed decisions. 2. Send invitations for the graduation ceremony Choose party invitations. Make sure you’re using the proper etiquette as well as graduation invitation wording.

Graduation Banners: We offer both bunting banners and vinyl banners to celebrate your great achievement. Personalize our templates to make banners with your college or high school colors as a fun way to decorate for the party. Sometimes an external speaker is invited to give a graduation speech. This may be a public figure, someone from the graduates’ field of study or an inspirational leader. There are some classic speeches of this type that can serve as inspiration or even just to get you in the right frame of mind for delivery! An iconic example of this type of graduation speech is the one by British writer Neil Gaiman, called “Make good art”. Because when you break it down into smaller parts it’s not so complicated. Take it one thing at a time and you’ll do fine. Party supplies, grocery lists, and other smaller preparation items should be completed two to three weeks before the party. 1-3 Days Before

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The most common venue for graduation ceremonies is the auditorium of the university or school itself. If such a setting is not available or does not exist, it is also possible to hire a venue for your graduation. With a little patience, you will certainly find the ideal venue for your graduation.

Music: create a playlist to set the mood for the different moments of the graduation ceremony – from the arrival of the participants, through the transitional moments and the closing. You can also include an anthem or song that is representative of either the institution or a song that students feel reflects their time at the school. You might even consider hiring a band for the occasion. Graduation is an official ceremony and is full of traditions, such as the wearing of graduation caps and gowns. Although you can embrace a more casual touch, it is best, if not necessary, to f ollow a protocol: Shutterfly offers a great range of graduation party supplies that can fit any party theme. Customize graduation party decorations with us in your grad’s school colors to celebrate their big day in style.

Summary

Don’t forget to write a congratulations card to go along with your gift. For help on what to say, look to our resource on graduation messages and wishes . Flawless Graduation Planning and OrganizationIs Easier With a Guide.Graduation planning in advance is the key to surviving the event. Preparing for the actual day of graduation is a significant undertaking. It’s essential all your planning executes flawlessly. The moment you are about to plan will result in a lasting memory for each and every one of your students (and their families to boot). That’s why we made one!

After the graduation ceremony, some schools hold a dinner. This precedes the evening party, which is almost systematic. These additional steps are a very positive conclusion to the students’ academic life.

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Visit our resource on graduation announcement etiquette for help crafting the perfect graduation announcement. After all, these announcements often become forever keepsakes. Even if your school year just started, remember how fast it’s going to end. Prepare now to rest easy later. Last minute preparation, such as cleaning the house, preparing food, and decorating, should be completed in the day or two before the party to ensure as few last minute headaches as possible. Whether you plan a simple dinner or a party full of many friends and family, it’s important to get started early. Specific timeframes for planning a graduation party are provided below: